For more than 40 years, MSCI's research-based indexes and analytics have helped the world's leading investors build and manage better portfolios. Clients rely on our offerings for deeper insights into the drivers of performance and risk in their portfolios, broad asset class coverage and innovative research. Our line of products and services includes indexes, analytical models, data, real estate benchmarks and ESG research. MSCI serves 98 of the top 100 largest money managers, according to the most recent P&I ranking.
In this position, you will be responsible for providing daily high-level administrative support to the MSCI's Global Index Business Head. This includes clear communication; discrete handling of confidential information; accountability; and the ability to \"manage the manager's expectations\".
Scope of Responsibility:
* Maintain calendars - arrange, coordinate and prioritize complex scheduling and logistics * Provide telephone coverage - answer executive phones, take accurate messages, know executive's whereabouts at all times, handle urgent calls with appropriate judgment. * Arrange (including selection of date, time, and location) internal and external meetings (internal meetings typically require extensive coordination with counterparts in MSCI's offices globally) * Compose and type agendas and correspondence for special events, board meetings, committee meetings and development activities * Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, rental cars, off-site meeting venues * Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails; prepare and distribute meeting materials * Prepare materials using PowerPoint, Word, and Excel * Prepare expense reports * Handle special projects
Desired Experience & Qualifications:
* Minimum 8 years of experience as an Executive Assistant to a C-level executive or comparable * College undergraduate degree or equivalent experience * Strong verbal and written communication skills * Attention to detail, strong organizational skills, proactive * Team player who will work closely with other administrative assistants * Proficiency in Outlook (email and calendar management) and advanced Word, Excel,
* Tech savvy with knowledge of social media business applications * Must be comfortable working in a fast paced environment and able to multi-task * Poise and decorum to interact with senior level executives * Good judgment, discretion, and decision making capabilities
Please note: Flexible hours OT is required (regular hours are 8:00am -5:00pm)
To all recruitment agencies: MSCI does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any MSCI employee, location or website. MSCI is not responsible for any fees related to unsolicited CVs/Resumes.
MSCI Inc. is an equal opportunity employer committed to diversifying its workforce. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy/maternity leave), veteran status, or any other characteristic protected by law.
New York, NY
Executive Administrative Assistant
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.